Delegate Your Outlook Inbox During PTO
Grant your backup access to your Outlook inbox before PTO so they can monitor and respond to urgent messages. Use Editor permission if they need to reply and remove access when you return.
How to delegate access
- In Outlook, go to File.
- Select Account Settings → Delegate Access.
- Add the person covering for you.
- Set the Inbox permission to Reviewer for read-only access or Editor to allow responses.
- Click OK to save.
Open the full Outlook inbox delegation instructions
Ask your backup to CC you on any replies sent from your inbox, since those messages will appear in their Sent folder rather than yours.